Payroll Outsourcing Solutions by Bookkeeping: Unburden Your Business, Boost Efficiency in Thailand

In today’s dynamic business environment, managing complex payroll processes and ensuring strict compliance with evolving regulations can be a significant drain on your company’s time and resources. Bookkeeping Company Limited deeply understands these challenges and offers comprehensive Payroll Outsourcing Solutions designed to empower your business to focus on its core operations, while our dedicated experts meticulously handle your payroll with precision and complete peace of mind.

Payroll outsourcing

What is Payroll Outsourcing and Why Should Your Business Choose Bookkeeping?

Payroll Outsourcing involves entrusting all or a significant portion of your payroll management to a specialized external provider. This typically encompasses salary calculation, withholding tax management, social security contributions, provident fund administration, and the generation of all related reports. Partnering with a professional and experienced service like Bookkeeping Co., Ltd. brings numerous strategic advantages:

  • Significant Workload Reduction & Time Savings: Free your internal team from intricate, time-consuming administrative tasks. This allows your valuable employees to dedicate their efforts to strategic initiatives and value-adding activities that truly drive your organization forward.
  • Unparalleled Accuracy & Error Minimization: With over 30 years of experience under the astute leadership of Ms. Suraporn Panudulkitti, and a core payroll team that has collaboratively worked for more than 20 years, Bookkeeping guarantees that every calculation and document preparation is executed with the highest degree of accuracy, precision, and strict adherence to all statutory requirements.
  • Guaranteed Compliance with Thai Laws: Thai labor laws, tax regulations, and social security provisions are subject to frequent changes. Staying current and fully compliant is paramount. Bookkeeping’s team of seasoned experts possesses profound knowledge and continuously updates their understanding of these legal frameworks, ensuring your business consistently adheres to all legal mandates, even in complex employment scenarios such as non-Thai Baht salaries or specialized tax calculations for expatriates.
  • Multilingual Communication Capabilities for Diverse Teams: Our team boasts excellent communication skills in Thai, English, Japanese, Chinese, Myanmar, Lao, and Cambodian. This enables Bookkeeping to seamlessly serve a diverse international client base and effectively collaborate with regional and global HR functions located outside of Thailand.
  • Robust Data Security and Confidential Management: We prioritize the confidentiality and security of your sensitive employee data. Utilizing robust Database Management systems and providing secure access to e-Payslips via a web-based HReasily platform, your critical information is meticulously protected.

Comprehensive Payroll Outsourcing Services by Bookkeeping

Bookkeeping Co., Ltd. delivers a wide spectrum of payroll services, meticulously tailored to meet the diverse and specific needs of businesses operating in Thailand:

  • Precise Salary Calculation & Withholding Tax: Expert computation of gross/net salaries and accurate withholding tax (PND-1) deductions, ensuring compliance with Thai Revenue Department.
  • Flexible Pay Slip Delivery (Carbon & e-Payslip): Detailed pay slips available as traditional copies or secure e-Payslips via mobile/web-based HReasily platform.
  • Insightful Payroll Summary Reports: Comprehensive monthly reports overviewing payroll, including basic salary, income, deductions, taxes, SSF, PF, net pay, and crucial variance reports.
  • Seamless Salary Payment Process Facilitation: Efficient management of the entire salary payment cycle, including secure bank file generation via HReasily for timely direct deposits.
  • Robust Database Management: Secure management of employee and payroll data, maintained within HReasily or seamlessly integrated with your HRM system.
  • Accurate Tax Calculations & Reporting: Precise preparation and electronic submission of essential tax forms (PND-1, annual summary, 50 Thawi) and Personal Income Tax Returns (PND-91) for expatriate employees.
  • Comprehensive Social Security Fund Reports: Meticulous preparation and submission of Social Security Fund Form (SPS1-10), with support for e-filing and handling SPS series forms (SPS1-03, 1-03/1, 6-09) for joiners/leavers.
  • Provident Fund Administration Services: Comprehensive management of employer/employee contributions, accurately summarized and submitted to your fund management company.
  • Facilitation of Government Payments: Streamlined assistance with accurate and timely remittance of all required payments to relevant Thai government bodies (e.g., Revenue Department, Social Security Office).
  • Workmen’s Compensation Fund Forms: Annual preparation of crucial forms (Kor Tor 26 Kor & Kor Tor 20 Kor) as per Thai regulations.
  • Payroll Accounting Journal Entries: Preparation of comprehensive payroll accounting journal entries for seamless integration with your financial records.
  • Regulatory Updates & Consultation: Proactive communication to clients regarding any changes or new regulations impacting payroll, ensuring continuous compliance.

We provide a wide range of Payroll Outsourcing Solutions to our clients which includes the following services :

  • Salary Calculation (Withholding Tax)
  • Pay Slip (Carbon or ePayslip)
  • Payroll Summary Reports
  • Salary Payment Process
  • Database Management
  • Tax Calculations and Reports
  • Social Security Fund Reports
  • Facilitations of Payments to Relevant Government Bodies

Bookkeeping comprehensive payroll services are focused on supporting our clients to be compliant, be able to make the right decisions for its employees and reduce workloads.

Our highly trained team of payroll professionals is led by Suraporn  Panudulkitti  who has worked for Bookkeeping for over 30 years. The core of the payroll team have worked together for more than 20 years. We believe that our team of payroll experts who have a strong focus on client service enable our clients to navigate the requirements and complexities of Thai payroll.

Our payroll expertise:

  • Excellent communication in Thai, English, Japanese, Chinese, Myanmar, Lao and Cambodian
  • Working with regional and global HR functions located outside of Thailand
  • Complex payroll requirements such as non-Thai Baht salaries and tax on tax calculations (where tax is borne by the employer)
  • Processing payroll with time and attendance data
  • International mobility including hypo-tax, shadow payroll or home country reporting
  • Working within tight deadlines
  • Providing a one-stop service including accounting, tax compliance and work permit and visa services

Implementation

Bookkeeping has significant experience in the implementation of payroll. During this critical period, our responsibilities are:

  • Set up the employee database
  • Set-up procedures
  • Test the payroll process
  • Eliminate errors and incorrect settings
  • Perform a sample test (if required)

The transition process will be based on a detailed transition plan that would be agreed with our client.

Monthly payroll processing

Bookkeeping will assign each client to a dedicated team led by one of our experienced payroll managers.

  • Employee and payroll data to be maintained in HReasily or our client’s own HRM system.
  • Key information to be provided are the monthly variations including leavers and joiners.
  • Bookkeeping process the monthly payroll data.
  • Payroll workflows and timelines are agreed annually in advance and are the backbone to ensuring that your staff are paid correctly and on time every month.
  • All outputs including pay slips, statutory returns and bank files are generated in HReasily.

Reporting

Monthly payroll report

  • Showing, for each employee, the following: basic salary; additional income; deductions; withholding tax payable; employees SSF contribution; Provident Fund contribution; net salary payable.
  • Details of the staff that have resigned, terminated or joined client that month.
  • Variance report showing the current and previous month.

Confidential personalised payslips

  • Employees can access by mobile or through a web- based platform – HReasily. Carbon copies can also be printed and distributed.

Payroll withholding tax form (PND-1)

  • To be generated electronically and submitted by Bookkeeping on behalf of the client.

Social Security Fund form (SPS1-10)

  • Recommended to apply for Social Security Fund e-filing

Social Security Fund – SPS series forms (SPS1-03, 1-03/1 and 6-09)

  • Optional service to handle the administrative tasks around leavers and joinders and changes to the client’s particulars.

Provident fund

  • Employers and Employees’ contributions will be summarized and submitted to the provident fund management company.
  • Bookkeeping can provide Provident Fund administration services.

Withholding Tax Certificate (50 Tawi)

  • Prepared for departing employees.

Other

  • Prepare payroll accounting journal entries.
  • Inform clients of any changes to or new regulations that impact payroll processing.

On a annual basis:

  • Workmen’s Compensation Fund Forms (Kor Tor 26 Kor and Kor Tor 20 Kor)
  • Employee Withholding Tax Certificate (50 Tawi)
  • PND-1 Annual Summary Form (PND-1 Kor)
  • Personal income tax returns (PND-91) for expatriate employees only

More service : https://www.bookkeeping.co.th/service/

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